Administrative Assistant 2025-01121
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Administrative Assistant 2025-01121
Salary
$22.63 - $25.14 Hourly
Location
Cheyenne, WY
Job Type
Permanent Full-time
Job Number
2025-01121
Department
Department of Transportation
Division
Department of Transportation
Opening Date
04/25/2025
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BAAS06
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
Join a Dynamic Team Supporting Highway Development in Beautiful Cheyenne, Wyoming!
We're looking for a proactive, detail-oriented professional to provide high-leveloffice support servicesfor theDepartment of Transportation's Highway Development Program. In this key role, you'll work independently and play an essential part in driving forward impactful transportation projects. Use your organizational expertise and independent judgment to support vital programs that shape the future of Wyoming's infrastructure.
Cheyenne is a steadily growing community along the Front Range, but still true to the Old West's history. The city offers nearby access to mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Wyoming is one of only nine states with no state income tax.
Make a difference where the open road begins-apply today!
This position offers a:
$2,000 Hiring Bonus See notes for eligibility
Culture of public service and a commitment to work/life balance
Health, Dental, and Vision Insurance
State Retirement plan and additional savings opportunities (deferred compensation)
Paid vacation, sick leave, and holidays
Come put your talents to work for the benefit of Wyoming citizens and generations to come.
Human Resource Contact: 307-757-0537
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.
Performs executive-level administrative and support duties for the Highway Development Program, including Project Development, Engineering Services, and Photogrammetry & Surveys
Manages the day-to-day office operations for Project Development and related subsections (Laramie Design Squad, Utilities Section, Design Support Section, and the Design Quality Review Section), Engineering Services, and the Highway Development Engineer
Acts as a resource and information hub for department personnel as well as external customers
Answers the phone and provides appropriate responses to the public and department personnel
Communicates and distributes information in a variety of formats
Coordinates department functions for special meetings, training, and conferences
Maintains & updates program-related websites; includes updating plan issuance links monthly and sole source approvals from FHWA
Subject matter expert for ERP, including budget viewing and e-procurement
Subject matter expert for the Falcon V7 Document Management System. Provides light training regarding the use of the system
Subject matter expert for Google Drive and other Google products. Provides light training
Resolves some light computer problems concerning Microsoft Office Products & Google Drive
Assists Utilities Section with scanning and importing utility licenses
Assists Project Development with plan distributions
Updates, files, and distributes Project Development PCS notes to districts and other programs
Develops/implements corrective action plans to resolve problematic issues and provide general guidance on how to avoid or deal with similar situations in the future
Maintains information databases & manages items such as emergency action plans, emergency contact information, safety meeting reports, purchase orders & requisitions, equipment lists, and inventory numbers
Creates and edits reports, forms & documents, including personnel tracking spreadsheets, table of organization, & overtime reports
Management and oversight of all office equipment and supplies; this includes tracking expenditures and the available budget for these items; it also includes ordering office supplies, furniture, etc., using ERP purchasing procedures and P-Card as necessary
Manages copiers, printers, and their associated supplies; obtains service as necessary, provides training to new users
Coordinates annual inventory for Highway Development
Ability to clarify information and resolve common problems brought from the public, other agencies, and department personnel
Qualifications
KNOWLEDGE:
Knowledge of applicable computer applications
Knowledge of records processing
Knowledge of the preparation of spreadsheets
Knowledge and understanding of the agency and each respective division/program
Knowledge of principles of customer service and process improvement
Knowledge of computer software programs, including Microsoft Office (Word, Excel, PowerPoint) and Google Mail
Effective interpersonal communication skills
Ability to deal with changing priorities and multiple tasks
Ability to interact effectively and efficiently with co-workers and others
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
Special physical demands are not required to perform the work
NOTES:
FLSA: Non-Exempt
E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (https://www.e-verify.gov/) ,including your rights and responsibilities.
The Wyoming Department of Transportation is a Drug-Free Workplace
**Qualifying eligibility and criteria for the hiring bonus
Acceptance of a permanent full-time non-exempt/exempt position posted for public recruitment
Temporary employees accepting a full-time or part-time permanent position
Current employees accepting a promotional opportunity - recruitment must have been opened to the public
One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive; funds will be recouped from final pay.
Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.
Employees would only be eligible for one (1) hiring bonus in a 12-month period.
If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back.
Supplemental Information
045-Department of Transportation - WYDOT-Highway Development
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL:http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
Click here (https://ai.wyo.gov/for-job-seekers) to learn more!
