Job TitleAdministrative Assistant
Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to support our project construction site. The ideal candidate will assist with onboarding new employees, managing documentation, and providing general office support. This role is crucial in ensuring smooth operations and effective communication within the team.
Responsibilities
Assist with onboarding new employees, including completing i9 forms electronically.
Communicate effectively with team members and new hires.
Support timesheet management and order entry with a keen attention to detail.
Process ID documents and coordinate to ensure timely submission to payroll.
Provide general office duties and maintain an organized office environment.
Help answer basic questions, assist new hires with logging into computers, connecting to Wi-Fi, and navigating to the next training.
Collaborate with the project manager to alleviate workload and improve efficiency.
Skills and Qualifications Required
2+ years of administrative experience
Excellent organizational and communication skills.
Proficiency in electronic documentation and office software.
Attention to detail and ability to manage multiple tasks simultaneously.
Ability to work independently and as part of a team.
Work Environment
The work environment is an office trailer located at the project construction site in Memphis, TN. The position involves working 30-40 hours per week, typically from 7:00 AM to 3:30/4:00 PM.
Pay and Benefits
The pay range for this position is $18.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Memphis,TN.
Application Deadline
This position is anticipated to close on May 15, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
