Payroll / Junior Accountant
New York Law School (NYLS), located in the heart of Tribeca, seeks an exceptional individual to serve as its new Payroll / Junior Accountant, reporting to the Associate Controller. The Payroll /Junior Accountant will prepare and transmit NYLS’s payrolls through the school’s contracted payroll system and provide a range of support for other accounting functions. A strong customer service focus is essential. The Payroll /Junior Accountant will be a key member of the accounting team who will interact with numerous internal and external stakeholders
The Payroll / Junior Accountant will have a strong focus on customer service and will be flexible in accepting responsibilities that are appropriate in a small setting shall wear multiple hats and support different functions as needed to support absences and seasonal workloads
Responsibilities
Payroll Functions:
- Prepare and transmit payroll through the Law School’s contracted payroll system.
- Update each payroll with tax changes, changes in personnel information, and voluntary deductions; and monitors and calculate a large volume of timecards and timesheets.
- Work with the Office of Human Resources, communicate with various departments that initiate employment, and coordinate pay dates and information to ensure accuracy of all employee/student compensation.
- Prepare and reconcile payroll labor allocations.
- Reconcile general ledger payroll transactions against forms 941 and W3.
- Responsible for maintaining and filing payroll records and other payroll department documents.
- Responsible for preparation, approval, and distribution of W-2's.
- Work with payroll vendors on payroll issues and payroll tax issues.
- Coordinate pay dates and validate payrolls and other additional payroll compensations/actions.
- Prepare and distributes support staff and student timesheets/cards and when necessary, reach out to employees and their supervisor to follow up to obtain missing timesheets or missing timesheets/card approvals.
- Coordinate the distribution of paychecks.
- Research and answer questions from internal and external sources related to payroll and accounts payable.
Other Accounting Functions as necessary to support operations when needed:
· Support in preparing invoices for payment by obtaining approvals, matching purchase order numbers, and researching for possible duplicate payments.
· Support all other accounts payable functions such as entering invoices and check requisitions into Banner, proofs for accuracy, proper account coding, running processes, and printing checks.
· Assist outside Auditors with all required schedules, year-end audit requests, and auditor’s questions.
· Support in preparation, review, and filing of 1099.
· Support in preparing and maintaining accounting schedules such as accounts payable accruals, prepaid expenses, etc.
· Responsible for maintaining and filing accounts payable documents.
· Assist in the day-to-day operations of the Accounting Department.
Other
This role may offer the opportunity to contribute to broader institutional initiatives and assume other responsibilities as directed by the Associate Controller and Vice President for Financial Planning & Analysis.
Requirements
- A bachelor’s degree in accounting is required.
- A minimum of 2 to 5 years’ experience in accounts payable and payroll processing.
- ADP or other payroll systems.
- A strong and thorough understanding of payroll structures and knowledge of federal and state/city compliance is required.
- Proven commitment to the principles of customer service/student satisfaction with the ability to work with diverse groups and constituents.
- Experience using Banner (preferred)
- Open to feedback with a willingness to learn, grow, and contribute.
- Ability to organize, coordinate, and direct projects and lead innovative, strategic initiatives.
- Knowledge of Accounting functions with strong technical accounting and analytical skills preferred.
- Excellent computer skills (Word, and Excel required) and reporting tools.
- Experience in higher education accounting is a plus.
- Be a dedicated professional and team player with excellent interpersonal and communication skills.
- A commitment to quality, innovation, and process improvement with an emphasis on collaborative teamwork and high customer service standards.
Compensation:
This position offers an annual salary range of $65,000 to $75,000. We offer a highly competitive compensation and benefits package.
How to Apply:
Please submit a cover letter highlighting your qualifications, salary expectations, and your interest to join New York Law School, along with your resume to Kitty Montanez, Associate Director of Human Resources, at jobs@nyls.edu.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- 403(b)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Application Question(s):
- Do You have experience in Banner?
- How many years of payroll experience?
Education:
Experience:
- GAAP: 2 years (Preferred)
- Accounting: 2 years (Required)
License/Certification:
Ability to Commute:
- New York, NY 10013 (Required)
Work Location: In person
